Select Balance Information Commitments
Explanation
Use this activity to select information on committed costs together with the general ledger balances. Committed
costs are costs that are not yet posted. You can view this information in GL Committed Cost Balance Analysis
page. You can also get a more detailed information on the purchase order and purchase requisition commitments by
using relavent commands
Analyze balances on internal commitments:
- Create a purchase requisition and release it or create a purchase order (do not release it). After performing
Transfer Commitments, query balances for the period in which you created the purchase
requisition/order.
- Amount will be displayed in the Internal Commitments field for account NON INV. NO
PRE-POST. Note: If preposting is used at the source, internal commitments will be
updated for code part values used in preposting.
Analyze balances on external commitments:
- Create a purchase order and release it. After performing Transfer Commitments, query
balances for the period in which you created the purchase requisition/order..
- Amount will be displayed in the External Commitments field for account NON INV. NO
PRE-POST. Note: If preposting is used at the source, external commitments will be
updated for code part values used in preposting.
Analyze not transferred balances:
- Receive the purchase order. After performing Transfer Commitments, query balances for the
period in which you created the purchase requisition/order
- Amount will be displayed in the Not Transferred Amount field based on the postings created
for purchase order receival.
Prerequisites
Before the balance information can be selected, the following must have been completed:
- IFS Cloud/Purchasing must be installed.
- The authority rules for making queries must have been specified. This is done via the Authority folder in IFS
Cloud/General Ledger.
- Information about committed costs must be refreshed by using command Transfer Commitments in GL
Committed Cost Balance Analysis page.
System Effects
As a result of this activity, the selected balance information will be displayed. You can use the Group
Data feature to redefine how the balances should be displayed by selecting the lines in the GL
Committed Cost Balance Analysis page.