Enter Multi-Company Manual Voucher
Explanation
Use this activity to enter a Multi-Company manual voucher. A Multi-Company manual voucher is
created in one company, i.e. current company, and contains voucher rows belonging to the current company and to
other company/companies in the same legal entity. Each voucher can be processed individually with in the particular
company it resides. The voucher types belonging to the function group M, Manual Vouchers, are used
for Multi-Company manual vouchers in the current company. The voucher types belonging to the function group
D, Multi-Company Vouchers, are used for Multi-Company manual vouchers in the other
company/companies.
If Manual Balance per Company option is enabled, the voucher rows per company must balance
in accounting and (if used) parallel currency before the voucher can be saved. If aforementioned option is
disabled, any remaining balance per company will automatically be posted using the posting types AP10 (credit
balance) or AP11 (debit balance). Also, the voucher rows within each Row Group ID must be in the same transaction
currency and must balance in that currency. Only one voucher row is allowed for the source company within each Row
Group ID.
If the Voucher Row Group Validation option is enabled in the Voucher Type page
for the used voucher type, voucher rows with the same row group ID must have a one-to-one or one-to-many
debit/credit relation. In order to save a voucher of a voucher type for which the Voucher Row Group
Validation is enabled, the debit balance and the credit balance must be the same within each row group ID.
Prerequisites
Before entering a Multi-Company voucher, the following must have been completed:
- The current company and the other company/companies must exist in the same database.
- The user must have the permission to enter a voucher within the function group M, Manual Vouchers, in the
current company. The user group to which the user belongs is linked to a voucher type via Accounting Rules/User
Data/Voucher Series per Voucher Type, the User Group per Voucher Series operation.
- The user must have the permission to enter a voucher within the function group D, Multi Company Voucher, in
the other company/companies.
- The code parts must have been defined in the current company and the other company/companies. The code parts
used depend on the accounting level for follow-up and whether code parts functions are used, for example project
accounting or currency balance accounting. The code parts are defined in Define Code String.
- The code part requirements must have been entered in Account Types for the current company and the
other company/companies.
- The legal combinations of code parts, i.e., the combination rules, must have been entered for the user group
that the user belongs to. The combination rules must have been entered in the companies that the user wants to
enter voucher rows in. The combination rules are entered in Combination Rules.
- The account information must have been entered in Account for the current company and the other
company/companies.
- Information on the code parts B-J must have been entered in Accounting Rules/Code String/Code Part
Values for the current company and the other company/companies.
- Information on the account groups must have been entered in Account Groups for the current company and
the other company/companies.
- Information on the period calendars and voucher types must have been entered in Accounting
Periods or Voucher Type for the current company and the other company/companies.
- Users must belong to user groups with authorization level Enter Only or Enter and Approve.
- Information on the currency codes and currency rates must have been entered in Currency Codes and
Currency Rates for the current company and the other company/companies.
System Effects
As a result of this activity a manual voucher is created and placed in the hold table.