Enter Buyer
Explanation
Use this activity to enter a buyer. This is mandatory to be able to proceed with the procurement process. A
buyer assigns a responsibility for reporting and analysis purposes. The buyer is firmly connected to the person
record. You cannot change the ID or the name in this page, changes must be done in the person record.
You can have the following buyer connections:
- It is mandatory to specify a buyer for the suppliers in the supplier record. Do this on the General
tab of the Supplier Purchase page.
- A buyer can also be connected to the purchase part in the purchase part record. Do this on the General
tab in the Purchase Part page.
- A user default buyer can also be entered in the Sites per User page.
The following presents the relationship between the connections:
- If a buyer is only defined for a supplier, it is set as default for the purchase requisitions and purchase
orders for that supplier.
- If a buyer is also defined for a purchase part, it is set as default for the purchase requisitions with that
purchase part, while the buyer for the supplier remains the default for the purchase orders.
- When converting a purchase requisition to a purchase order, the default buyer from the purchase requisition
is carried over. However, you can use the buyer from the supplier by enabling the Use Default Buyer Code from
Supplier option.
- If a buyer is also defined for a user (regardless of buyers defined in purchase part and/or supplier), it is
automatically set as default both for manually created purchase requisitions and manually created
purchase orders, i.e. the buyer on the user overwrites any buyer on the Supplier and purchase part.
A given buyer can always be manually changed.
Other field of applications include entering request for quotations and with posting control.
Prerequisites
- The user must be entered in the Person page.
- The buyer's phone number is displayed only if the Method Default option is enabled in the
Person page, in the Communication Method tab, in IFS/Enterprise.
System Effects
- The people in charge of purchasing are entered as buyers. The buyers are then available in the List of
Values, for example, in the Purchase Order page and the Request for Order Quotation page.