Repost Supplier Ledger Item to Other Identity
Explanation
The Repost Supplier Ledger Items to Other Identity activity is used to change the supplier identity of
unpaid supplier ledger items. This can be necessary if several suppliers are merge to a single identity or if one
supplier is split into several new suppliers. When reposting invoice ledger items, you can select a new invoice
type if needed. Moreover, you can enter notes both for the old and new items to record further information.
Prerequisites
This activity requires that supplier ledger items in unpaid but authorized status exist which are not yet
included in an open payment.
The user must belong to a user group which is linked to a voucher type of function group U and to the accounting
period which includes the voucher date of the reposting.
A payment series ID must be connected to the payment type code for Supplier Ledger Item Reposting in
Payment Basic Data.
The reposting method in Company/Payment/Posting Parameters must have the applicable value
(Reverse/Correction).
The following posting types must be set up in posting control to create the postings for the new ledger
items:
- To repost invoices or difference items, posting type IP20 must be set up to create postings for the
new supplier identity.
- To repost advance invoices, posting types IP16, IP18, IP22 and IP24 must be set
up to create postings for the new supplier identity.
- To repost payments on account, posting type PP7 must be set up to create postings for the new supplier
identity.
- To repost payments in advance, posting types PP37, PP39 and PP41 must be set up to
create postings for the new supplier identity.
System Effects
A voucher of function group U and a payment of payment type Supplier Ledger Item Reposting will be
created. The ledger items with the old identity will be offset, i.e. get Paid status. For each ledger item
which is offset, a new unpaid ledger item with the new supplier identity will be created. Moreover,
- for each reposted invoice or difference item, a new difference item will be created for the new
supplier identity. The new difference items will get the invoice type entered in the Repost Supplier Ledger
Items - Offset dialog. The invoice number will be the old invoice number with the prefix entered in the
Repost Supplier Ledger Items - Offset dialog. Invoice date, payment terms and payment plan, payment
reference, language code, currency rate, payment method and payment address ID will be inherited from the
original invoices. The default document address ID of the new supplier will be set as invoice address ID. As a
new difference item is created, it will not be possible to print the new item. No new tax transactions will be
created in tax ledger but all tax codes from the original invoices will be copied to the invoice lines of the new
difference items for potential later tax reductions.
- for each reposted advance invoice, a new advance invoice including counter posting and tax postings
will be created for the new supplier identity. The old advance invoice(s) will be written off using the tolerance
write-off code. The new advance invoices will get the invoice type entered in the Repost Supplier Ledger
Items - Offset dialog. The invoice number will be the old invoice number with the prefix entered in the
Repost Supplier Ledger Items - Offset dialog. Invoice date, payment terms and payment plan, payment
reference, language code, currency rate, payment method and payment address ID will be inherited from the
original advance invoice(s). The default document address ID of the new supplier will be set as invoice address
ID of the new item. As a new difference item is created, it will not be possible to print the new item.
- for each reposted payment on account, a new payment on account will be created for the new supplier
identity. The new payment on account will get the next series number from the Supplier Payment on Account
payment document type.
- for each reposted payment in advance, a new payment in advance including tax posting and tax counter
posting will be created for the new supplier identity. The new payment in advance will get the next series number
from the Supplier Payment in Advance payment document type. Reversed tax transactions will be created in
the tax ledger for the old (offset) payment in advance, and new tax transactions will be created for the new
payment in advance.
Note: Entered notes will be attached to the old and new items.