The assistant, Work Order Generator, was implemented to automate the process of creating work orders by analyzing and interpreting data from an uploaded document or text using an existing model to extract data from the document and using Large Language Model (LLM) to carry out the process.
To use the full functionality:
The assistant consists of 3 steps with the following activities:
Step 1: Upload Document or Enter Text
There are two ways of uploading information into the assistant: Upload Document and Enter Text Manually.
Select Next to proceed to the analysis and review step.
Step 2: Analyze and Review
An AI Work Order Report Summary is generated including the Date of Report, Owned By, Overview, Key Findings, Recommendations and Prioritization.
The list items of AI Generated New Work Order Suggestions and AI Generated Retrospective Work Suggestions are extracted from the information provided in the upload and are listed from which relevant Work Orders can be selected to move on to the next step.
Retrospective Work is the work that are completed or commenced.
Confirm that all details in the work order are accurate and complete.
If the generated work orders are not satisfactory, Regenerate Work Order can be used to regenerate the work order list with necessary changes.
Select Next to proceed to creating work orders.
Step 3: Generate Work
The Work Order List and Retrospective Work List has a list of the work orders that was selected. The extracted list items can be edited in this step to adjust accordingly if there is any inaccurate information. If there needs to be additional work orders or retrospective work, it can be added as well.
Use the Finish command to generate the work order. The work order is created with the information set.
Every work order must have a document attached.
To attach a document at the Work Order level for newly generated work orders, the Object Connection Transformation page must have the following transformations active:
Similarly, to attach a document at the Work Task level for generated Retrospective Work, the following parameters must be active:
The document class is determined based on the LU and its class from the Documents Default per Object page. If no value is found, the system checks the Document Default settings, from which it can retrieve the Document Class, Document Revision, and Document Sheet.
This model was tested using the following documents and demonstrated high accuracy. You can access the documents below to understand the required format when uploading documents or text: