Generate and Print/Reprint an Aviation Part Certificate
Explanation
This activity is used to generate and print an aviation part certificate in-house for a component or aircraft. A
part certification form may be generated after a maintenance action such as a shop visit for an aircraft, an engine
overhaul or component repair is completed.
The printed part certificate can be authorized by either manually or digitally signing the document. If the
paper format is used, the authorized certificates can then be scanned and stored in IFS Document Management (i.e.,
using the Connected Objects feature). When scanning the document be sure to save it in PDF format if you want to
store it in IFS Document Management.
Depending on your workflow, a part certificate can be generated from the following pages by clicking the option
Print Part Certificate.
- Manage Maintenance Order
- Maintenance Order History
- Complex Assembly Work Order
- Active Work Orders
- Execute Work Order
- Work Task/Returns
- Execute Work Task/Report Materials
- Historical Work Order
- Historical Work Orders
- Shop Order Part Certification
Following is a description of the information that can be entered in each assistant step.
Step 1 - Approval Details
- Enter the valid approval type. The current user's ID is displayed automatically in the Approver ID
field if he or she is defined as a valid approver. Enter the valid form type to use under the selected approval.
The revision of the form type is displayed automatically. You can change the revision if necessary. Enter the
required manufacturer and manufacturer's part number in the relevant fields.
- By default, the type of certificate approval reference is set to Repair Agency Claimed Certificate
Number and cannot be changed. The certificate approval reference number will be the approval certificate
number you have defined in basic data, i.e., in the Approvals Per Maintenance Organization page.
The default value cannot be changed.
Step 2 - Work Performed
- Enter the ID of the customer who will receive the certificate. Note: If a customer is connected to the
maintenance or work order, the customer's ID will be displayed automatically. Select the appropriate work
status for the part.
- Enable the Use NCAGE Code option if you want the NCAGE code of the part manufacturer to be used on the
part certificate instead of the manufacturer's code. Enter any additional information on the work performed
in the Remarks field. Enter any additional information to supplement other textual descriptions in
conformance type documents.
- You can register information on any technical documents that were used for the work in the Maintenance
Document Data area.
- If more than one-part certificate has been generated, the tracking number of the previous part certificate is
shown in the Tracking No field. This value cannot be changed. You can choose to attach the previous
certificate(s) to the part certificate that is being generated. To do this, enable the option Latest Form
or All Previous Forms. Note that the relevant Form Format must have first being selected.
Note: To set a default document class to use when storing XML and PDF files for part
certificates in IFS Document Management, open the Object Property page in
System Definitions. Search for the property name PART_CERT_DOC_CLASS and, enter
the required document class in the Property Value field.
Step 3 - Part and Compliance Details
- Enter the valid regulation code to use on the part certificate in the Airworthiness Regulation Code
field. The drop-down contains a list of values valid for the selected part certification form type.
- If the Dual Release option is enabled, it indicates that this is a dual certificate. This
option will be enabled or disabled, based on the predefined setting in the Airworthiness Regulation
Codes per form type page.
- In the Release Statement field, the release statement defined in
Airworthiness Regulation Codes per Form Type page is retrieved automatically for the
selected airworthiness regulation code type. This text can be changed if needed.
- If the work was performed in compliance with an airworthiness directive, enter the number of the directive in
the Airworthiness Directive No field. If the work was performed in compliance with a service bulletin,
enter the number of the bulletin in the Service Bulletin No field.
- Enter the internal identification number that is assigned to the selected serial in an airline's
inventory in the Airline Stock No field. In the International Commodity Code field, enter the
six-character code used to specify the classification and description of the part or material item per harmonized
agreements on tariff commodity codes.
- You can enter information on any restrictions to adhere to when using the part in the Part Usage
Restrictions field. In the Repair/Mod Description field, enter a description of the repair or
modification that was performed on the serial. In the NAA Maintenance Requirement Description field, enter
a description of the maintenance that was performed under the requirements of a foreign airworthiness authority.
In the Airworthiness Deviations area, several free-text fields exist to enter information on any
deviations from the type design or customer work orders.
Step 4 - Print Options
- Enable the Print Part Certificate Form option to print the part certificate once generated. If you
want to print CRS documentation (Work Carried Out/Canceled) which is only applicable for maintenance orders,
enable the relevant options found in the Print Documents area.
To reprint a part certificate, open the relevant page, search for the maintenance order or work order, and then
click the option Reprint Part Certificate.
Prerequisites
- Basic data for part certificates must have been defined.
- The person generating the certificate must be an authorized approver.
- The maintenance organization must have a valid approval to generate certificates.
- The part for which the certificate is to be generated should be included in the capability list for the
approval.
Additional prerequisites when generating a part certificate from a maintenance order:
- There should not be any overdue life limit events for the serial structure when generating part certificates
from a maintenance order.
- The maintenance order must be in the Work Done or Finished status and all work on the order
must have been completed or canceled.
- If more than one sign off requirement exists on the maintenance order, only counter sign off can remain to be
performed or both sign off and counter sign off must have been performed. If only one sign off requirement exists
to be performed, that sign off (either sign off or counter sign off) will be performed when generating the
certificate.
Additional prerequisites when generating a part certificate from a complex assembly work order:
- The complex assembly work order must be in the Work Done, Reported or Finished status
and all work on the order must have been completed or cancelled.
Additional prerequisites when generating a part certificate from a work order:
- The work order should have the EQUIPMENT connection type and should have a serial object connection, or it
should be a repair work order.
- For lot batch parts, the lot batch number must be specified when creating the work order.
- The work order should be in the Work Done, Reported or Finished status and all work on
the order should have been completed or cancelled.
- All sign off requirements on the work order tasks must have been performed.
Additional prerequisites when generating a part certificate from a repair work order:
- The work order should have the EQUIPMENT connection type and should be a repair work
order.
- The part must be a repair part and the Repair Part option must have been
enabled from the Returns tab in Work Task page or
Report Materials tab in Execute Work Task page.
- The part must be returned to inventory and a value must exist in the Quantity
Returned field for the return line in the Returns tab in Work
Task page or Report Materials tab in Execute Work
Task page.
System Effects
- The part certificate will be printed with the form type defined for the authority of the maintenance
organization of the order.
- It will be possible to view the existing part certificate for the originating object (e.g., maintenance
order) in the Part Certificates page.
- It will be possible to reprint the generated part certificate.
- The Part Certification Form field will be enabled in the page from which the part certificate was
generated.