Copy Costs to Cost Set One
Explanation
This activity is used to copy costs to cost set 1.
Cost set 1 is used as the standard cost set. You can copy costs from any cost set into cost set 1. If the site
is defined using standard costs, then cost set 1 can only be updated by performing this activity. Since costs of
cost set 1 cannot be overwritten, the current costs are moved to a history table, where they can be viewed for
historical purposes.
One of the most common mistakes you make is that you forget to copy work center, labor, and/or subcontracting
costs to a new cost set, which in this case is cost set 1. You can easily avoid this mistake by set the options
Copy Work Center and Labor Class Costs and Copy Subcontracting Costs to enable.
Note: If you enable the Copy Work Center and Labor Class Costs option, all costs for work centers
and labor classes in the site are copied from the selected cost set to cost set 1. Similarly if you enable the
Copy Subcontracting Costs option, all subcontracting costs for outside operations are copied from the
selected cost set to cost set 1. In order to copy the subcontracting costs, the cost of the subcontracted part
needs to be entered in the Subcontracting Cost page.
Under Copy Components section;
- You have Include Components option which will include copying of costs of the underlying
structure. This is editable only if the part number, part status or the cost group is specified.
- You can decide whether to update the Cost Set 1 values of the underlying structure of end items by selecting
Copy Part Cost Tree and Update Inventory Value option. This is the default setting. And if
standard costing is used, then the inventory value of these components will also be updated.
- Or you can copy only the costs of the components for the end item’s part cost tree and decide not to
update the Cost Set 1 values of its underlying structure by selecting Copy only Part Cost Tree
option. Therefore, their inventory values will remain unchanged.
- The Copy only Part Cost Tree option is effective only when the Copy Costs to
Cost Set One job is executed for a selected set of end items. (example; a selection of Cost
Group, Part Status, Include Configurable Parts, Only Copy
Approved Parts, or Part No) Otherwise, Cost Set 1 values of all the parts will be
updated.
There are several ways to quickly copy a part:
- You can set the part status of obsolete top parts with zero on-hand to Inactive (in the
Inventory Part page), and then order a copy of active parts only. The Part
Status field in the Copy costs to Cost Set One page can be used for this
purpose.
Part Cost Group has a higher ranking compared to the Part Status.
If the Part Cost Group is specified, then the system does not give consideration to the end items (top
parts) .
If only the Part Status is specified, then the system will just filter out the end items (top parts) to
start with and if the Include Components option is not enabled, it will only copy the end items that
fulfill the part status criteria. This might result in an unnecessary difference in shop order costing.
- You can do an incremental copy and then enable the Incremental Copy option . This includes only parts
that fulfill the following criterion: Total Cost in Cost Set From<> Total Cost in Cost Set 1.
This can significantly speed up the copy process.
If the Incremental Copy option is enabled, then the system always uses include components.
- You can copy cost source information if the Capture Cost Source option is enabled. Cost source
information is used in the actual costing method and if each part has cost source information, the cost source
information of the relevant part is used in transactions only if it is copied to cost set 1.
If the inventory valuation method is standard cost and the cost level is per part, cost sources will not be taken
into consideration or displayed on the cost detail lines.
Note: Only costs connected to structure/routing alternative "*" are copied (due to the fact
that the inventory valuation logic only handles "*"). When you copy part costs to cost set 1 (standard
costs), the inventory is revalued, and new postings are created.
For supplier delivery overheads defined in the source cost set, in order to copy supplier delivery overhead into
the destination cost set, it is required to have the Copy Supplier Delivery Overhead option enabled.
This activity can be performed in the Copy Costs to Cost Set One, Part Cost and
Part Costs pages.
Prerequisites
This activity has the following prerequisites:
- Costs for a cost set other than cost set 1 must exist.
- Cost sets must be defined.
- Sites must be defined.
System Effects
As a result of this activity:
- The inventory value will be modified for parts with inventory valuation method set to Standard Cost
and inventory part cost level set to Cost Per Part. If the inventory part has a balance on hand, the
system automatically recalculates the inventory value for the part. Posting types M8 and M9 are affected, and the
inventory value is increased or decreased accordingly.
- Postings to the accounting systems will be created, since the inventory value is updated.
- The costs of cost set 1 cannot be overwritten, so the current costs will be moved to a history table. This
part cost history can be used to follow up on valid costs throughout history.
- An entry is added to the Part Cost History page.
- The cost set estimated material cost of cost set 1 for all parts subjected to copying will be replaced with
the costs of source cost set.
- Copying costs to cost set 1 will be the only available option to update cost set estimated material cost in
cost set 1.
- If the Update Estimated Material Cost in Inventory Part option is enabled, the estimated material cost
of the respective inventory part is updated.
- The part specific general overheads, material overheads, sales overheads, purchase part delivery overheads
and supplier for purchase part delivery overheads defined for the source cost set will be copied in to cost set
1. As a result, corresponding overhead records for the cost set 1 will be created and could be seen in respective
clients for such part connected overheads.
- For supplier delivery overheads, costs will be copied to cost set 1 only if the Copy Supplier Delivery
Overhead option is enabled.