Check Out Document
Explanation
Use this activity to check out document files connected to one or more document revisions without opening them
or starting any macro. It can be useful for sending a number of documents to someone for editing, or for working
with them offline. The documents' file status will be set to Checked Out so that they are reserved to
you. After you are done you can check the documents back in or undo the check out.
Prerequisites
- A document revision must exist.
- You must have edit access to the document revision.
- The document revision must have a status of Preliminary or Approval In Progress. If the
document revision has a status of Approval In Progress, its Update Allowed During Approval option
must be selected.
System Effects
- Document files that are checked into the document revision (including "extra" files defined for the
CHECKOUT process in basic data under Document Class Process Action, and excluding view copies) are copied
to your local check out path.
- The files will be named using the standard document title and name.
- The document revision's file status is set to Checked Out and all other users are prevented from
editing the document.
- Opposed to when using the Edit Document command, the document will not be open and no macros will be
run.
- Once you have finished with the document you can check in the document file. You can also undo the document
check out at any time, but changes to the document file will not be saved.