Enter Matched Customer Invoices
Explanation
This activity is used to match a customer Bill of Exchange with customer debit and credit invoices. If
the Bill is not completely matched, the remaining part is stored as a payment on account. You can also add a new
item, a Difference Item, positive or negative, to balance the matching.
When matching the Bill with invoices, discounts can be utilized, parts of invoices can be written off, and
partial payments can be made. If difference items are created, these can later be printed on a difference notice to
the customer. Invoices in other companies can also be matched as long as the customer is defined in the other
companies.
A Bill of Exchange in one currency can be matched with invoices in other currencies as long as all currencies
are EMU currencies. I.e. you can enter a Bill in EUR and match it with invoices in DEM or FRF, or vice versa. Or
even enter a payment in DEM of invoices in FRF.
- In the Customer Bill Of Exchange page, use command button and click Match/View Invoices to open
the Matching dialog.
- Click New in the Matching dialog.
- If you want to enter an item for offset, enter the series and number in the Series ID and No
fields. The information in the Identity field appears automatically. The correct value would automatically
appear in the Installment ID field if only one open installment exists for the invoice. The rest of the
fields will be automatically populated. You can also select the relevant items from the Select Batch of
Invoices dialog by clicking Sel Batch.
- If you want to enter a parked payment for offset, select the Parked Payment option. Enter the series
ID and the number of the relevant parked payment in the Series ID and No fields. You can also click
Sel Batch and select the relevant parked payments from the Select Batch of Invoices dialog.
- Select the New Item option if you want to match the Bill of Exchange with a new difference item. If
the New Item option is selected, you are required to enter a value in the Payment Terms field.
Select an appropriate tax code for the Tax Code field. You can modify the value entered in the New Item
Invoice Type field and specify a deduction group for the new items in the Deduction Group field if
required.
- If you want to match advance invoices with prepayment type and match or create new prepayments with
prepayment type, prepayment types must exist. The posting control must be set up for control type PC8, control
type PC8 is used for posting types for payment on account (PP8) and payment in advance (PP36 and PP40).
- To enter interest and fine to the matching invoice or change the default values suggested, add values to
Interest Amount field and Fine Amount field.
- Modify the interest date if required.
- Select the Print Diff Notice option if you want a printout of the difference notice to send to
customer.
- To write-off an amount, select a write-off code and enter the write-off amount. Select the Print Write-off
Notice option if you want to send a write-off notice, but the write-off code does not send a write-off notice
by default.
- Enter text in the Text field and prepost the new ledger item in the code part fields if required.
- Click OK to save the information and return to the Customer Bills of Exchange page.
Prerequisites
This activity requires that you have registered Bill of Exchange information in the Customer Bills of
Exchange page.
System Effects
This entry does not cause any system effects until the customer Bill is saved. Then all matched invoices are
paid, and an Open Customer Bill of Exchange ledger item is created with the full Bill of Exchange amount. If
the Bill of Exchange is not fully matched, the remaining part will create a new Payment on Account with the
unmatched amount. A voucher will be created in the hold table in IFS/Accounting Rules.
If using prepayment type on advance invoices and prepayments, the postings will be created according to the
prepayment type and the settings in posting control for control type PC8.