Match Check with Customer Invoices
Explanation
This activity is used to match a customer Check with customer debit and credit invoices. If the Check is not
completely matched, the remaining part is stored as a Payment on Account or Difference Item.
When matching the Check with invoices, discounts can be utilized, parts of invoices can be written off,
difference items can be created, and partial payments can be made. Invoices in other companies can also be matched,
and deduction used, as long as the customer is defined in the other companies.
A Check in one currency can be matched with invoices in other currencies as long as all currencies are EMU
currencies i.e., you can enter a Check in EUR and match it with invoices in DEM or FRF, or vice versa. Or even
enter a payment in DEM of invoices in FRF.
- In the Customer Check page, Use command button and click Match/View Invoices to open the
Matching dialog.
- Click New in the Matching dialog.
- If you want to enter an item for offset, enter the series and number in the Series ID and No
fields. The information in the Identity field appears automatically. The correct value would automatically
appear in the Installment ID field if only one open installment exists for the invoice. The rest of the
fields will be automatically populated. You can also select the relevant items from the Select Batch of
Invoices dialog by clicking Sel. Batch.
- If you want to enter a parked payment for offset, select the Parked Payment option. Enter the series
ID and the number of the relevant parked payment in the Series ID and No fields. You can also click
Sel. Batch and select the relevant parked payments from the Select Batch of Invoices option.
- Select the New Item option if you want to match the check with a new difference item. If the New
Item option is selected, you are required to enter a value in the Payment Terms field. Select an
appropriate tax code for the Tax Code field. You can modify the value entered in the New Item Invoice
Type field and specify a deduction group for the new items in the Deduction Group field if
required.
- If you want to match advance invoices with prepayment type and match or create new prepayments with
prepayment type, prepayment types must exist. The posting control must be set up for control type PC8, control
type PC8 is used for posting types for payment on account (PP8) and payment in advance (PP36 and PP40).
- To enter interest and fine to the matching invoice or change the default values suggested, add values to
Interest Amount field and Fine Amount field.
- Modify the interest date if required.
- Select the Print Diff Notice option if you want a printout of the difference notice to send to
customer.
- To write-off an amount, select a write-off code and enter the write-off amount. Select the Print Write-Off
Notice option if you want to send a write-off notice, but the write-off code does not send a write-off notice
by default.
- Enter text in the Text field and pre-post the new ledger item in the code part fields if
required.
- Click OK to save the information and return to the Customer Check page.
Prerequisites
The activity requires that you have registered Check information in the Customer Check page.
System Effects
This entry does not cause any system effects until the customer Check is in status Created. Then all matched
invoices are paid, and an Open Customer Check ledger item is created with the full Check amount. If the Check is
not fully matched, the remaining part will create a new Payment on Account or a Difference Item with the unmatched
amount. A voucher will be created on the hold table in IFS Accounting Rules.
If using prepayment type on advance invoices and prepayments, the postings will be created according to the
prepayment type and the settings in posting control for control type PC8.