Select Multiple Invoices/Prepayments
Explanation
This activity is used to get a general idea of the invoices, payments on account, parked payments, or payments
in advance that can be selected for payment or for matching with a bill of exchange or check. You can select one or
more ledger items and transfer them to the respective window used for matching. When invoices have many
installments, separate lines are displayed for each open installment. You can see the due date, total amount, and
open amount separately for each installment. You also can see whether supplier invoices have been authorized for
payment.
Open items that use the same currency as the transaction, check, or bill are displayed. Additionally:
- If the bill of exchange or check selected for matching is in one of the EMU currencies or in EUR, invoices in
all EMU currencies are also shown.
- The Mixed Payment window displays all the invoices regardless of the currencies used.
To select multiple invoices/prepayments, installments, payments on account, parked payments, payments in advance
to match with transactions in mixed payment/cash box:
- Open the respective page and select the transaction for which you want to match ledger item, then click
Edit Transactions in order to navigate to View/Edit Transactions page.
- Click Select Multiple invoices/Prepayments under Matched Transactions Details section.
- In the Select Multiple invoices/Prepayments assistant, all the related records will be available, query
accordingly to select required records.
- After selection, Click OK to transfer the selected open items to the Matching Transactions
Details section.
To select a batch of invoices, installments, payments on account, parked payments, payments in advance to match
with customer bill of exchange, customer check, supplier bill of exchange or supplier check:
- Depending on what type of item you will be matching, open the Customer Bills of Exchange,
Supplier Bills of Exchange, Customer Check, or Supplier Check page, and
click either New Check, or New BOE Accordingly.
- Enter the required details and click Next to navigate to Match Invoice(s)/Prepayment(s), and click
Select Multiple invoices/Prepayments to open Select Multiple invoices/Prepayments assistant.
- Select one or more open invoices, installments, payments on account, parked payments, or payments in advance
for matching.
- If you want the ledger items that are posted to other companies connected to the currently used user ID,
displayed in the Select Multiple invoices/Prepayments Invoices assistant, enable the Multi
Company option.
- After selection, Click OK to transfer the selected open items to the Matching Transactions
Details section.
To select batch of invoices, installments, payments on account, parked payments, payments in advance for
netting:
- In the Netting page, query for the required record, and click the Supplier
Invoices/Prepayments tab.
- Click Select Multiple invoices/Prepayments in Invoices/Prepayment Details section, and select
one or more open invoices, installments, payments on account, parked payments, or payments in advance for
matching from Select Multiple invoices/Prepayments assistant.
- Click OK to transfer the selected open item(s) to the Supplier Invoices/Prepayments
tab.
- Repeat the procedure for the Customer Invoices/Prepayments tab accordingly.
Prerequisites
For selecting a batch of invoices to match with transactions in the Mixed Payment page:
- The payment information must be registered in the General tab of the Mixed Payment window, and
a customer payment transaction or a supplier payment transaction must be registered in the Transactions
tab.
For selecting a batch of invoices to match with transactions in the Cash Box page:
- Payment information must be included in the Header Details tab of the Cash Box page.
- A customer payment transaction or a supplier payment transaction must be entered in the Transactions
tab of the Cash Box window.
For selecting a batch of invoices for netting:
- The payment information must be registered in the General tab of the Netting page.
The authorized installments can be selected.
If you want to select open items of another company than the current payment company, your user ID must be
associated to the other company and connected to the relevant user data in IFS/Accounting Rules, User Related
Data.
System Effects
As a result of this entry, invoices, installments, payments on account, parked payments, or payments in advance
are selected and moved into the window used for matching.