Posting Control - General

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Introduction

Posting control refers to the translation of different business events in IFS Cloud into financial transactions. A great part of financial postings are created automatically by predefined posting types and control types in IFS/Accounting Rules. A posting rule is defined by combining a posting type and a control type to build the code string for a certain business event.

It is possible to change the default posting types, control types and allowed combination control types before putting the system online.

Since a transaction can be posted to more than one code part, more than one code part can be defined for a posting type at any given time.

At any given time, only one control type can be defined for a posting type. However, you may define several rules over time by entering different dates in the Valid From field in the Posting Control page.

Levels of Posting Control

You can define posting rules at three different levels.

1. The posting rules can be defined in the Posting Control page by entering values in the fields Default Value No Details and Default Value No CT. By doing so, the system will use these two code part values as default values when certain conditions are met.
2. Where the posting of the transaction depends on the control type value,  the posting rules are defined in the Posting Control Details page where a code part value can be specified for individual control type values. If the control type defined for the posting type is a combination control type, then the relevant code part values are defined in the  Posting Control Combination Details page. The process is similar to that done in the Posting Control Details page, but you enter values for the two control types that are included in the combination.
3. If the posting  of the transaction depends on the value of another control type combined with a control type value entered in the Posting Control Details page, then the other control type must be specified in the Specification Control Type field in the Posting Control Details page. This will enable you to define code part values for the individual specification control types in the Posting Control Details Specification page. If the specification control type is a combination control type, the relevant code part values will be defined in the Posting Control Combination Details Specification page. The process is similar to that done in the Posting Control Details Specification page, but you enter values for the two control types that are included in the combination.

Default Code Part Values

It is possible to define code part values in the fields Default Value No Details and Default Value No CT in the Posting Control page. The values entered in these fields are used as default values when certain conditions are met.

The following example can be used to illustrate this.

The control type for posting type IP1 is IC5 Preliminary Codes. The code part defined for IP1 is Account. Accounts have been defined for the preliminary codes 1, 2 and 3 in the Posting Control Details page.

Default Value No Details - 2450      Default Value No CT Value - 2454

This can have the following results.

1. If you enter a supplier invoice and give one of the preliminary codes 1-3, the invoice amount will be posted to the corresponding account.
2. If you enter a supplier invoice and give the preliminary code 4, the invoice amount will be posted to the account specified in the Default Value No Details field (2450).
3. If you enter a supplier invoice and do not give a preliminary code, the invoice amount will be posted to the account specified in the Default Value No CT Value field (2454).

The fields Specification Default No Details and Specification Default Value No CT Value in the Posting Control Details page work the same way as the fields Default Value No Details and Default Value No CT in the Posting Control page except that the use of default values entered in the Posting Control Details page depends on the control type values defined for the specification control types.

Categories of Control Types

Control types are divided into four categories based on their behavior.

• Fixed Value : This control type category is used when the occurrence of a certain business event always results in the same code part value. AC1(Fixed Value) is the only control type which belongs to this category. It is required to enter this fixed code part value in the Default Value No Details field in the Posting Control page when a control type belonging to this category is defined for a posting type. As a result, the transaction amount will be automatically posted to that fixed code part value. Fixed value control types are not allowed to be used as specification control types, or for the creation of combination control types.

• Pre Posting : Pre posting control types are used when the code part values are provided by the user himself at the time of posting a transaction. Therefore, control types belonging to this category can have no pre-defined control type values. This category of control types cannot be used as specification control types or for the creation of combination control types.

• Ordinary : All system defined control types which do not belong to the categories Fixed Value and Pre-Posting belong to this category. You may enter a default code part value for an ordinary control type in the Default Value No Details field or in the Default Value No CT field in the Posting Control page.

• Combination : These are user defined control types which are defined in the Combination Control Types page. Combination control types are created by combining two system defined control types. Like ordinary control types, combination control types can be used as specification control types. However, combination control types are not allowed for combination.