Configure Data Cleanup and Notifications
Explanation
This activity is used to set up regular data cleanup runs and sets a notification policy.
Open the New Database Task Schedule assistant. In the Database Task
field, select Monitors validity of personal data processing purposes and performs data cleanup
from list of value. Set the following values for the Parameters:
- CONSENT_EXPIRING_PERIOD = 30 : The IFS Cloud will start sending notifications 30 days before
upcoming expiration of a data processing purpose, and will continue until it starts sending notifications about
upcoming cleaning of personal data (10 days in advance)
- DATA_CLEANUP_PERIOD = 10 : The IFS Cloud will start sending notifications about upcoming
personal data cleanup 10 days before it takes place
- SEND_NOTIFICATIONS = TRUE : Sending notifications is activated
- AUTOMATIC_DATA_ERASURE = TRUE : Automatic cleanup of personal data is turned on.
IMPORTANT: Personal data of the data subject is erased or anonymized only in case if it is not connected to any
data processing purpose, which is valid for the data subject. Data subjects without any information about data
processing purposes are not affected.
- UNAUTHORIZED_DATA_CLEANUP = FALSE : It turns off the automatic data cleanup of personal data
categories which are not linked to any configuration of the data processing purposes for the data subject. It
should be turned on mainly when configuration of the data processing purposes for the data subject has been
changed in a way that it disconnects completely some personal data category. It is not recommended to set the
parameter value to TRUE permanently due to performance reasons.
Set how often the database task should run in Set Schedule.
Prerequisites
There are no prerequisites.
System Effects
As a result of this activity, data subjects' personal data without a valid data processing purpose will be
erased/anonymized automatically. Additionally, Data Protection Officer will be notified in advance about upcoming
expiration of data processing purposes and data cleanups.