Enter One-Time Supplier Information
Explanation
This activity is used to enter, modify and view information which is specific to a selected one-time supplier.
You can reuse previously created one-time specific information if the same address is needed a second time, e.g.
for a debit invoice or a difference item.
Note: If the default payment method of the supplier is a document payment method, it is updated to the
installments with the one time address ID as the document payment address ID. If the default payment method of the
supplier is not a document payment method and the payment term ID used for the invoice has a payment method
assigned to it, that payment method is updated to the invoice and the installments when the invoice is saved. To
modify the default values fetched from the payment term, the payment term in one-time specific information should
be modified.
Prerequisites
In order to perform this activity:
- A supplier with the One-Time Supplier option is enabled in the General tab of the Supplier page should
exist.
- An invoice or a new difference item should have been entered for the one-time supplier.
- The Used in Application option should be enabled in the ISO Code
Usage/Country page for the country specified in the address of the one-time supplier.
- The payment method should have been entered in the Payment tab of the Supplier page as a possible payment
method for the one-time supplier.
System Effects
As a result of this activity:
- An address ID with name and address information is created or updated for the one-time supplier.
- The address ID connected to the invoice as the invoice and delivery address will be printed on documents sent
to the one-time supplier (e.g. debit/credit notes, outgoing supplier invoice, payment advices, checks,
statements of account and balance confirmations). The supplier name specified will also be printed in the
invoices.
- The entered/modified tax information is stored as document tax information of the address ID and
printed in debit/credit notes. It will be fetched to the tax ledger and used for tax reporting.
- The entered/modified communication information (i.e. the name of the AP supplier contact,
communication method and address, output medium) is updated to the supplier communication information and used in
the correspondence with this one-time address.
- The entered/modified payment method is used as payment method for all the installments of the
invoice.
- The address ID is connected as the payment address ID to all the installments of the invoice (except
for manual payment methods).
- The entered/modified electronic payment address information is saved as a new electronic payment
address of the one-time supplier for the payment method used.
- The information created in this activity can be viewed and modified in the One-Time Specific
Information dialog as well as in Address, Comm Method and Payment tabs of the Supplier page.