Create Collective Invoice
Explanation
A collective invoice is a summary invoice containing more than one customer order to the same customer. This is
useful when several customer orders are delivered together. It is also used if you have an agreement with your
customer to bill at regular time intervals, e.g., once a month.
You can create collective invoices even if the orders have different terms for delivery, mode of transportation,
etc. The charges for the invoice (excluding the charges that exist only in in the customer order header with
no order lines) can be invoiced before the order is delivered or partially delivered, if they are not connected to
a specific line in the invoice.
If the invoice includes rental lines the requirement for creating the invoice is that the rental events and
rental transactions should have been created. The rental invoice line is based on the rental transactions and not
on the delivery of goods so the status of the customer order rental line must be Reserved, Picked, Partially
Delivered or Delivered. Rental invoice lines can be handled together with sales lines on the same
invoice. Delivery confirmation is not handled for a rental line and is not required in order to create an invoice.
It is possible to consolidate rental invoice lines for serialized parts based on the company or customer level
consolidation parameters.
When creating a collective invoice, you can choose whether to include all available orders or only selected
ones. Note that collective invoices for lines delivered via shipment are also created here.
If the total gross amount for a Jinsui customer order exceeds the specified maximum amount, the invoice will not
be created. To proceed with the invoice creation, one or more order lines can be blocked from invoicing to bring
the total gross amount within the required limit.
If invoice currency or invoice currency rate type is used on the customer order, only the
orders with the same invoice currency and/or invoice currency rate type can be added to a collective invoice.
Prerequisites
- The setup of the customer must allow the use of collective invoices (found on
Customer/Sales/General tab).
- If needed, you can indicate the interval, in days, between two invoices. This is also done in the setup of
the customer. It is also possible to specify precise days of the month as closing dates to create collective
invoices.
- The customer orders must be either in the Partially Delivered or Delivered status. If the
customer order used to create a collective invoice requires delivery confirmation, the order must have been
delivery confirmed. An order with a charge connected to a part order order line will not be available for
invoicing until the quantity on the connected order line has been delivery confirmed.
- The customer order rental lines should have rental events and rental transactions created.
System Effects
- A collective invoice is created, including all or selected customer orders delivered to a customer up to the
specified date. If closing dates are specified for a customer, only those order lines delivered closest to the
closing date will be included in the collective invoice. In the case of Customer Consignment Stock, order lines
consumed closest to the closing date will be included in the collective invoice. It should be noted that orders
consisting of lines blocked from invoicing will not be included.
- If customer order lines had been delivered on different dates, the latest delivery date will be the latest of
all the given delivery dates. Note that in determining the latest date, only delivery dates of invoiced lines are
considered.
In case of goods that are delivered to customer consignment stock, the date of delivery is considered as the date
on which consumption notification is registered.
If an invoice line had been created through the staged billing process before delivery, the latest delivery date
will be null. If the invoice is created after delivery, the latest date of all the delivered lines will be
shown.
- If rental invoice lines are included on the invoice, the rental transaction status will be updated to
Invoiced and the invoiced amount will be added to the transaction.
- If the parameters at the company level or customer level are set to enable the consolidation of rental
invoiced lines for serialized parts, the rental customer invoice lines for serialized parts will be consolidated
based on the Transaction Start Date, Transaction End Date, Rental Mode, Transaction Type, Price, and Lot/Batch
Number attributes. The Invoiced Quantity (Qty) will be totaled for each consolidated rental line. Detailed view
of each consolidated rental customer invoice line can be seen from the Rental Details assistant.
- If the customer orders are associated with projects for which the Project Unique Billing option has
been enabled, separate invoices will be created for each individual project. The project ID will be posted to the
corresponding invoice.
- If there are lines with different tax liability types and delivery countries on the customer orders, separate
invoices will be created. If the company has got a tax ID number for the delivery country, this tax ID number
will be printed on the invoice for lines with a tax liability of type taxable. For lines with different tax
liability types and delivery countries, the supply country tax ID number will be used. Also if a tax liability of
type exempt is used on the order lines, the supply country tax ID number will be printed on the invoice.
- If there are customer orders with different use price including tax settings, separate invoices will be
created.
- If invoice currency or invoice currency rate type is used on the customer order, the collective invoice will
be created in the invoice currency and all prices, taxes and discounts will be converted in accordance with the
exchange rate from the invoice currency rate type.