Confirm with Differences via Change Order
Explanation
When the purchase order is printed and sent to the supplier for confirmation, the supplier either confirms that
it is possible to deliver according to your purchase order or confirms the purchase order with differences. The
Confirm Purchase Order with Differences option is supposed to confirm a purchase order and also enter the
supplier's modifications without creating a new purchase order revision. However, there are situations in which
a purchase order cannot be updated directly. In those situations, it is possible to confirm the purchase order with
the required modifications via a purchase order change order. Those situations are as follows;
- Changes are enforced to be processed via a purchase order change order (defined in the settings on the site
and supplier).
- A purchase order change order has previously been used for the purchase order (all changes for that specific
purchase order need to be processed via a purchase order change order).
- The purchase order is authorized and changes are not allowed after authorization (defined by the
authorization rule).
- The purchase order is authorized and changes are allowed after authorization. However, the changes to be done
with the supplier confirmation exceed the purchase order maximum authorized amount.
If the purchase order is in one of the above four situations, then you may use the Confirm with Differences
via Change Order command to open the Confirm Purchase Order with Differences dialog. If the
purchase order is not in any of the above four situations, it is still possible to use this command, or the
Confirm Order Lines with Differences command.
Prerequisites
- A purchase order must have been entered and saved.
- A purchase order report should have been sent to the supplier and the supplier must have confirmed the
purchase order with differences.
- There should not be an open change order for the purchase order.
System Effects
- A purchase order change order is created in the Released status. The changes done in the Confirm
Order with Differences dialog will be included in the created purchase order change order. The
Confirmation Change Order option will be enabled.
- The Pending Change Order option in the purchase order header will be enabled.
Note: When the purchase order is updated from a confirmation change order, a new revision will not be
created.