Authorize Express Purchase Requisition
Explanation
The express purchase requisition is used when there is an immediate demand for a purchase order, e.g., when
purchasing some urgently needed spare parts from the local hardware store. When order code 5 (Express) is used,
purchase orders are immediately created for all lines as soon as they have been fully authorized, i.e., as soon as
a line has been fully authorized, it is converted. When purchase order lines have been created for all requisition
lines, i.e., the requisition has been fully authorized, the status of the purchase requisition is changed to
Closed. The created purchase order is automatically released and printed.
Prerequisites
- A requisition header and at least one requisition line must have been entered and released.
- A supplier must have been specified for each part line.
- A supplier and price must have been specified for each no-number part line. Note that, if an estimated price
has been entered on the no-number part line, no supplier needs to be specified.
- The authorizer must be connected to your user ID. Do this in the Purchase Authorization Basic
Data/Authorizers page.
- The entire purchase requisition must have been activated, i.e., the header must be in the Released
status.
- An applicable purchase requisition authorization rule with Released status must exist.
System Effects
- If the purchase requisition requires authorization of more than one person, the status is changed to
Partially Authorized when one, and not all, authorizers has authorized the requisition. When the last authorizer
has authorized the requisition, the status of the purchase requisition is changed to Closed.
- As soon as one line has been fully authorized, the line is converted into a purchase order. The created
purchase order is automatically released and printed, and the status of the requisition line is changed to PO
Created.