Enter No-Number Part Line, Purchase Order
Explanation
The purchase order is built in two levels, consisting of an order header and one or more order lines. Use the
No Part Order Lines tab to enter purchase order lines for parts without part numbers (no-number parts).
A purchase order for purchase of no-number parts is useful when you intend to purchase a part only once and do
not want to enter the part in the purchase part record.
You can enter arrivals directly for order lines without part numbers on the No Part Order Lines
tab.
Sometimes the description turns out to be lengthy. In this case, select the line and click Text
Processing command. See the corresponding activity description.
For no part purchase order lines to be included in intrastat reporting, the Intrastat Affected option
needs to be enabled. This option can be selected manually without having a customs statistic number or a purchase
group in the part line. The customs statistic number will be fetched from the purchase group relevant to the part
while selecting the Intrastat Affected option, or it can also be entered manually after enabling the
Intrastat Affected option.
If you enter additional cost amounts directly on the Additional Cost Net/Curr or Additional Cost
Gross/Curr field, you will not be allowed to enter additional cost details using additional cost types via the
command.
Note: Order lines that are defined as Contractor cannot be received.
Prerequisites
- The purchase order header must have been entered and saved.
- Enter the technical coordinator, if applicable, on the Inventory Basic Data/Technical Coordinators
tab.
For Intrastat collection - the following prerequisites apply;
- The Intrastat Affected option must be enabled in order to use the Net Weight and Customs
Statistic Number fields.
System Effects
- As a result of this entry, an order line will be entered. The order line will receive the Released
status.
- If a supplier assortment has been entered, the system checks to see whether a purchase agreement for this
particular supplier assortment exists either for the order supplier or within a supplier hierarchy. If one does
exist, the agreed terms (discount and additional cost) are retrieved from the applicable purchase agreement. If
more than one valid purchase agreement exists, the one with the highest priority will be used and if several
agreements have the same priority, the one with the latest supplier agreement date will be retrieved.
- If you are working with centralized purchasing, the system checks to see whether the entered site on the line
(i.e., the demand site) is the same as the site on the header (i.e., the purchase site). If this is not the case,
the Central Order option on the order header will be automatically enabled. If the sites do not belong to
the same financial company, any preposting information saved on the header will not be inherited by the
line.
- If the Use Price Incl Tax option is enabled, the Price/Curr, Price/Base and
Additional Cost fields are non editable and the price is calculated based on the price including tax value
and the connected tax codes. The additional cost amount is calculated based on the connected tax codes and the
additional cost gross amount. The Price Incl Tax/Curr, Price Incl Tax/Base and Additional Cost
Gross/Curr fields are editable.
- If the Use Price Incl Tax option is disabled, the Price Incl Tax/Curr, Price Incl
Tax/Base and Additional Cost Gross/Curr fields are non editable and the price including tax is
calculated based on the value entered for the price and the connected tax codes. The additional cost gross amount
is calculated based on the connected tax codes and the additional cost net amount. The Price/Curr,
Price/Base and Additional Cost/Curr fields are editable.
- The Destination Warehouse ID on an order line will automatically add line Site’s default value if a
Default Remote Warehouse for Purchasing Flows is defined in Site >
Shipment Management.
- The user can manually add Emissions Data or retrieve it from the supplier for purchase part
when adding a no-part line. To retrieve data from the supplier for purchase part, the part intended for use must
have defined emissions data.