Convert Quotation into Purchase Order
Explanation
This activity is used to convert one or more order quotations into a purchase order(s). You can convert several
order quotations of a single request, simultaneously, using the Order Quotation Approvals page. When
converting quotations, you can include them to an existing purchase order, purchase order change order, create a
new purchase order, create a new purchase order change order or let the system add the quotation to the first
available purchase order. If several quotations for different suppliers are converted simultaneously, several
purchase orders will be created.
Prerequisites
The quotation line(s) must be in the Approved status.
System Effects
- The quotation line(s) get converted, and receives the Converted status.
- If a new purchase order is created, it receives the Planned status. A message displays the assigned
purchase order number and line. Any defined ship-via codes, delivery terms, payment terms and price including tax
settings will be valid for the purchase order. Supplier's part number and description will be
transferred.
- If the Enforce Use of Purchase Order Change Orders option is enabled in the
relevant Site or either of Use Site Default or Enforce Use of
PO Change Order option is selected in relevant Supplier, a purchase order
change order will be created when the approved order quotation line(s) get added to an existing purchase order
which is in the released status. Then, the quotation line(s) get converted into purchase order change order
line(s), and receives Converted Poco status.
- If the Convert Quotations to Purchase Orders option is enabled in Company> Supply
Chain Information> Procurement, the quotation line(s) originated from a purchase requisition can be
added to an existing purchase order change order in Planned/PO Updated state.
- The applicable tax code(s) or tax structure will be retrieved from the quotation line.
- The demand code on the purchase order line will also be copied from the purchase requisition line. If the
purchase order is created from an order quotation that originates from a project-connected purchase requisition,
the relevant purchase order line will inherit the project connection.
- If request for quotation originated from a purchase requisition, and if procurement clause phrases were
generated for that purchase requisition line, connections will be regenerated for the purchase order line
created.
- If request for quotation originated from a purchase requisition, and if procurement clauses phrases of that
purchase requisition line were manually created or edited, same connections are made for the purchase order line
created.