Enter Order Quotation Data
Explanation
Use the Order Quotation page to enter the received quotation replies for order requests. The order quotation
contains information to create a single purchase order.
When the supplier has received a request for a quotation, the supplier returns a quotation that includes the
requested details. Once you receive the quotation from the supplier, enter the received details in this page. Enter
the price quotation and any discounts and additional costs for each supplier. In addition you can enter or change
the supplier's part number and suppliers part description. If the bid is valid only for a limited period of
time, you can also specify the Quote Valid To date either for the full quotation or for a specific
line.
When you have entered the quotation details, the quotation receives the Answered status, and can be selected in
the Order Quotation Approval and Order Quotation Approvals page.
Note: Order quotations can be those that were created automatically through a work order.
Order quotation lines can be created automatically as part of the B2B (business-to-business) interface work
order tender workflow. To quickly find order quotation lines used as work order tenders, it is possible to search
for order quotation lines with Work Order as the demand code and the work order number as the Order Ref
1 value.
Prerequisites
- A request for an order quotation must have been released.
- The supplier must have sent you the quotation reply.
System Effects
- When quotation information is entered for a supplier, the quotation line status is updated from
Created to Answered.
- If the supplier has specified a ship via code in the answer, and you are entering a ship via code, that code
will be be valid for the purchase order line. However, no lead time will be retrieved to the purchase order line
if no supply chain relation is established. If no ship via code is specified, the ship via code on the purchase
order line is retrieved according to the normal procedure. This involves that the system retrieves the ship via
code, along with lead times, from the appropriate supply chain relation.
- If no delivery term or payment term is specified, the information is retrieved to the purchase order line
according to the normal procedure.
- The default setting of the Use Price Incl Tax option is retrieved from the corresponding request for
order quotation line. The setting can be changed before saving, if necessary.
- If the Use Price Incl Tax option is enabled, the Price/Curr, and Additional Cost fields
are non editable and the price is calculated based on the price including tax value and the connected tax codes.
The additional cost amount is calculated based on the connected tax codes and the additional cost gross amount.
The Price Incl Tax/Curr and Additional Cost Gross/Curr fields are editable.
- If the Use Price Incl Tax option is not enabled, the Price Incl Tax/Curr and Additional Cost
Gross/Curr fields are non editable and the price including tax is calculated based on the value entered for
the price and the the connected tax codes. The additional cost gross amount is calculated based on the connected
tax codes and the additional cost net amount. The Price/Curr and Additional Cost/Curr fields are
editable.