Spread Project Budget or Forecast Amount
Explanation
Cost or revenue spreading is typically performed on a budget/forecast line when the Estimated to Complete (ETC)
cost, committed cost, and/or revenue needs to be allocated into specific time periods where they are most likely to
occur. You can manually spread cost or revenue into accounting periods, as well as receive assistance in
distributing the budgeted or forecasted amount using predefined spreading profiles.
It is only possible to spread the part of the ETC that is not connected to a resource forecast or a contract
change order. Additionally, the committed cost can only be spread if its associated cost elements are enabled for
committed cost spreading.
When spreading with a profile, the following options are available;
- Use Spread Profile from Line: This option spreads cost or revenue as defined on the budget/forecast
line.
- Override Spread Profile on Line: This option enables the selection and entry of spread profiles
different from those defined on the budget/forecast line.
The cost/revenue spread amounts can be viewed and modified in Forecast Spread Details.
Prerequisites
- A project budget/forecast line with an ETC amount, which has not only been generated from resource forecast
connections, should exist.
- To spread committed cost, the associated cost elements must be enabled for committed cost spreading. Cost
elements can be enabled either on the PCE Code Part tab in the Project
Setup Parameters page or in the Cost/Revenue Elements page.
- The Cut-Off Date specified on the project budget/forecast version should reside on an accounting
period that exists for the company of the project.
System Effects
- The adjusted part of the ETC amount is spread over the accounting periods between (and including)
Start Date and End Date.
- The committed amount for cost elements that are enabled for committed cost spreading is distributed across
the accounting periods between the Start Date to the End Date.
- The Spread Profile option is selected to indicate that the cost/revenue has been spread into
accounting periods.
- The ETC Spread Date Exception is switched on if there exists amounts spread outside the Start
Date and End Date.
- If the Start Date and End Date are not specified, the system will fetch them from the Project
work breakdown structure based on start and end dates of the Project, Sub Project and Activity of the
budget/forecast line.