Create Self-Billing Invoice
Explanation
One of the options from the Receiving Advice page is to automatically create, match and send supplier
self-billing invoices. Use this activity to initiate automatic creation and matching of supplier self-billing
invoices based on receiving advice. It is possible to create a single self-billing invoice including all the lines
in a given receiving advice. Quantities returned (for rework and credit) and supplier owned scrapped quantities
will not be invoiced, and charges will not be included in the invoice.
When working with consignment parts you will be able to see the consumption date and the
price that was valid for the Purchase Order line at the consumption.
If the price on the Purchase Order line will be updated, it will only be reflected for new consumptions in the
Receiving Advice. If there will be different prices for same consumption date, this will show as separate lines. If
several consumptions are done for same prices and consumption date, they will be summarized into one line. The
grouping is based on the receipt, consumption date and price (only Price/Curr and Price/Base will be considered).
Prices including tax, discounts or additional cost are not considered in the grouping.
When making partial receipts and consumptions, if there is additional cost connected to the Purchase Order line,
the invoices will only consider the additional cost once (for first invoice). The header total amounts will also
reflect the additional cost once. But the Receiving Advice lines will show line amounts including the additional
cost shown on Purchase Order line.
The date used by default is the one you have entered in the Date Until field in
the Receiving Advice page. If no values have been entered in the Date
From and Date Until fields when creating the receiving advice, you will
not be able to enter a date in the Invoice Date field of this dialog, and the invoice
date will be taken as the system date.
Note: If the delivery date has been specified as the supplier invoice tax liability date in the Tax
Liability Date Control page for a tax code, the supplier invoice must be entered manually and the self-billing
invoice creation process will be stopped with an error. Self-billing invoice creation is not supported for
Dual Company Procurement lines.
Prerequisites
- The receiving advice type must be Approved Goods.
- The receiving advice must be in status Communicated.
- The Allow Self-Billing option in the Supplier/Purchase/ Message Default tab must be
enabled. This is set in the Receiving advice area when the setting is set to Arrived and Approved Goods or
Approved Goods.
- If you want to create a self billing invoice for the consignment stock consumption, you need to enable the
option for Allow Self-Billing for Consignment Stock. This toggle will
be visible when you have enabled Allow Self-Billing.
- If you want to create a self billing invoice for both consignment stock consumption and normal purchase
receipts, from the same receiving advice for the supplier, you need to enable the option for Allow
Mix of Normal Purchases and Consignment Stock. Otherwise there will be separate self-billing
invoices for normal purchase receipts and consignment stock consumptions. This toggle will be visible when you
have enabled Allow Self-Billing for Consignment Stock (and
also Allow Self-Billing).
- If a receipt line in a receiving advice has already been invoiced, it will not be included in the
self-billing invoice, unless there is still some quantity left to be invoiced. If the quantity invoiced is equal
to or higher than the received quantity, that receipt will not be included in the supplier self-billing
invoice.
- The invoice number series must have been defined for the invoice series connected to the invoice type
RASUPPINV. Note: Though the invoice series RA is connected to this invoice type by default, it is possible
to manually connect another invoice series.
- If you want to be able to specify an invoice date, you must have entered a value in Date Until field
of the Receiving Advice page.
System Effects
- A single supplier self-billing invoice is created, which will include all receipt lines of the receiving
advice that need to be invoiced. The Self-Billing Invoice option on the Receiving Advice page
header will become selected.
- When the invoicing supplier is different from the supplier on the purchase order header, a separate invoice
is created for each of the invoicing suppliers.
- Credit invoices will be expected only for quantities returned after the invoice is created, as quantities
returned will not be included in the invoice.
- The invoice number of the supplier self-billing invoices created, will be according to the invoice number
series defined for the invoice series attached to the supplier self-billing invoice type RASUPPINV.
- If a mix of dual company procurement and regular procurement receipt lines are connected to the same
receiving advice, self-billing invoice lines will be created only for the regular procurement receipt lines.