Batch Create Customer Order Invoice
Explanation
This activity is used to create many normal invoices at a time. A set of parameters is available to specify the
invoices that need to be created. The invoices are created using the delivered customer orders entered in the
application. If a customer order requires delivery confirmation, the order must have been delivery-confirmed. When
the invoices are created, you can process and dispatch the invoices to the customer. Note that normal invoices for
lines delivered via shipment are also created here.
In order to create a customer invoice, the order must have been either delivered or partially delivered, i.e., A
customer invoice will be created for each customer order in the Partially Delivered or Delivered
status that satisfies the defined parameters by the user. Only the partially delivered or delivered order lines are
invoiced.
If the invoice includes rental lines the requirement for creating the invoice is that rental events and rental
transactions have been created. The rental invoice line is based on the rental transactions and not on the delivery
of goods so the status of the customer order rental line must be in Reserved, Picked, Partially Delivered or
Delivered status. Rental invoice lines can be handled together with sales lines on the same invoice. It is
possible to consolidate rental invoice lines for serialized parts based on the company or customer level
consolidation parameters.
Prerequisites
- The invoice type in the Customer/Sales/General page must be Normal Invoice.
- The customer orders have to at least be in the Partially Delivered status. If the customer order used
to create an invoice requires delivery confirmation, the delivery of the order must have been confirmed. An order
with a charge connected to a part order line will not be available for invoicing until the quantity on the
connected order line has been delivery-confirmed.
- The customer order rental lines have to have rental events and rental transactions
created.
- Customer orders must not have been blocked from invoicing.
- If the customer order invoice is for a Jinsui-enabled Jinsui invoice customer, the total gross amount must
not exceed the specified maximum amount for the Jinsui invoice for the company.
System Effects
The customer invoices are created. During the operation the following occurs:
- The amount of the invoice is calculated in the base currency from a recalculation of the indicated price
according to the current exchange rate.
- If invoice currency and/or invoice currency rate type is used on the customer order the
prices, discounts and amounts of the invoice are converted from the base currency to the invoice currency and the
exchange rate applicable from the invoice currency rate type.
- Value-added tax is calculated according to the indicated extra charge of the order (originating from the
customer) and on the sales part indicated value-added tax rate.
- An invoicing fee is calculated if stated in the customer record.
- If a payment term base date is specified on the customer order, it will be passed on to the invoice. If no
payment term base date is specified on the order, the payment term base date on the invoice will be given the
same value as the invoice date.
- If customer order lines had been delivered on different dates, the latest shipment date will be the latest of
all these delivery dates. Note that in determining the latest date, only delivery dates of invoiced lines are
considered. In case goods are delivered to the customer consignment stock, the date of delivery is considered as
the date on which the consumption notification is registered. If an invoice line had been created through the
staged billing process before delivery, the latest shipment date will be null. If the invoice is created after
delivery, the latest date of all the delivered lines will be shown.
- If rental invoice lines are included on the invoice the rental transaction status will be updated to
Invoiced and the invoiced amount will be added to the transaction.
- If the parameters at the company level or customer level are set to enable the consolidation of rental
invoiced lines for serialized parts, the rental customer invoice lines for serialized parts will be consolidated
based on Transaction Start Date, Transaction End Date, Rental Mode, Transaction Type, Price, Lot/Batch Number
attributes. The Invoiced Quantity (Qty) will be totaled for each consolidated rental line. Detailed view of each
consolidated rental customer invoice line can be seen from the Rental Details assistant.
- If the total gross amount for a Jinsui customer order exceeds the specified maximum amount, the invoice will
not be created. To proceed with the invoice creation, one or more order lines can be blocked from invoicing to
bring the total gross amount within the required limit.
- If customer order lines exist with connected charge lines that have the Unit Charge option enabled,
the charge amount will be recalculated for the actual delivered quantity.
- If the customer order is associated with a project, the ID of that project will be posted to the invoice. The
ID will also be displayed in the Project ID field of the Customer Invoice/General page.
- If the company has got a tax ID number for the delivery country, this tax ID number will be printed on the
invoice for lines with a tax liability of type taxable. If there are lines with different tax liability types and
delivery countries on the customer order, the supply country tax ID number will be used. Also, if a tax liability
of type exempt is used on the order lines, the supply country tax ID number will be printed on the invoice.