Batch Create Collective Invoice
Explanation
Use this activity to create several collective invoices at a time determined by the user parameters.
A collective invoice is a summary invoice containing more than one customer order belonging to the same
customer. This is useful when several customer orders are delivered together. It is also used if you have an
agreement with your customer to bill at regular time intervals, e.g., once a month.
You can create collective invoices even if the orders have different terms for delivery, mode of transportation,
etc. The charges for the invoice (excluding the charges that exist only in the customer order header with no order
lines) can be invoiced before the order is delivered or partially delivered, if they are not connected to a
specific line in the invoice. If the total gross amount for a Jinsui customer order exceeds the specified maximum
amount, the invoice will not be created. To proceed with the invoice creation, one or more order lines can be
blocked from invoicing to bring the total gross amount within the required limit.
If the invoice includes rental lines the requirement for creating the invoice is that rental events and rental
transactions have been created. The rental invoice line is based on the rental transactions and not on the delivery
of goods so the status of the customer order rental line must be in Reserved, Picked, Partially Delivered or
Delivered status. Rental invoice lines can be handled together with sales lines on the same invoice.
Delivery confirmation is not handled for rental line and is not required in order to create an invoice. It is
possible to consolidate rental customer invoice lines for serialized parts based on the company or customer level
consolidation parameters.
If invoice currency or invoice currency rate type is used on the customer order, only the
orders with the same invoice currency and/or invoice currency rate type can be added to a collective invoice.
Prerequisites
- The setup of the customer must allow the use of collective invoices.
- If needed, you can indicate the interval, in days, between two invoices. This is also done in the setup of
the customer. It is also possible to specify precise days of the month as closing dates to create collective
invoices.
- The customer orders must be either in the Partially Delivered or Delivered status. If the
customer order used to create a collective invoice requires delivery confirmation, the order must have been
delivery confirmed. An order with a charge connected to a part order line will not be available for invoicing
until the quantity on the connected order line has been delivery confirmed.
- The customer order rental lines have to have rental events and rental transactions created.
System Effects
- Collective invoices will be created, including all or selected customer orders delivered to a customer. If
closing dates are specified for a customer, only those order lines delivered closest to the closing date will be
included in the collective invoices. In the case of Customer Consignment Stock, order lines consumed closest to
the closing date will be included in the collective invoices. It should be noted that orders consisting of lines
blocked from invoicing will not be included.
- Once the invoices have been created, you can analyze it and make changes to it in the Customer
Invoice page.
- If customer order lines had been delivered on different dates, the latest shipment date will be the latest of
all the given delivery dates. Note that in determining the latest date, only shipment dates of invoiced
lines are considered. In case goods are delivered to customer consignment stock, the date of delivery is
considered as the date on which the consumption notification is registered. If an invoice line had been created
through the staged billing process before delivery, the latest delivery date will be null. If the invoice is
created after delivery, the latest date of all the delivered lines will be shown.
- If rental invoice lines are included on the invoice the rental transaction status will be updated to
Invoiced and the invoiced amount will be added to the transaction.
- If the parameters at the company level or customer level are set to enable the consolidation of rental
invoiced lines for serialized parts, the rental customer invoice lines for serialized parts will be consolidated
based on the Transaction Start Date, Transaction End Date, Rental Mode, Transaction Type, Price, and Lot/Batch
Number attributes. The Invoiced Quantity (Qty) will be totaled for each consolidated rental line. Detailed view
of each consolidated rental customer invoice line can be seen from the Rental Details assistant.
- If the customer orders are associated with projects for which the Project Unique Billing option has
been enabled, separate invoices will be created for each individual project. The project IDs will be posted to
the corresponding invoices.
- If there are lines with different tax liability types and delivery countries on the customer orders, separate
invoices will be created. If the company has got a tax ID number for the delivery country, this tax ID number
will be printed on the invoice for lines with a tax liability of type taxable. For lines with different tax
liability types and delivery countries, the supply country tax ID number will be used. Also, if a tax liability
of type exempt is used on the order lines, the supply country tax ID number will be printed on the invoice.
- If invoice currency or invoice currency rate type is used on the customer order, the collective invoice will
be created in the invoice currency and all prices, taxes and discounts will be converted in accordance with the
exchange rate from the invoice currency rate type.