Load Asset
Explanation
This activity is used to start the import process for an asset by uploading a CSV file. Fleet maintenance
engineers and other users responsible for asset induction or setup can use this functionality to upload asset
information via an external file. After the user reviews and validates the uploaded data, it is transformed into a
FAM serial structure (refer to activities Validate Asset, Correct Errors, and Process Serial Structure).
The Import Asset functionality uses the External Files toolkit capabilities in IFS Cloud. An external file
template named VimSerialLoaderFileTemplate defines the format and characteristics of
data being read into the system. For example,
- Values in the CSV file must be separated by a semi-colon (;). Therefore, semi-colons cannot be included
within the value.
- Dates in the file must use the format YYYY-MM-DD.
On the Asset Import page, search for the template part that corresponds to
the asset being uploaded. Serial structures in FAM (Fleet & Asset Management) are always created based on a
template structure. Mapping to the correct template ensures that the correct configuration rules are applied.
Click the Load Asset command to open an assistant that facilitates the CSV file
upload. The template part defaults if already populated, but you can change it or specify it manually. Upload the
CSV file and click Load.
During upload, preliminary validations are performed in addition to checking the file format and external file
template settings. If any validation fails, the load will end with an error. The following aspects are
validated:
- The Template Part Number and Structure Position are
provided for all entries in the file.
- For template structures using a template-in-template approach (i.e., template built from other templates),
the Parent Part Number and Parent Serial Number must also
be provided to establish the hierarchy required for serial structure creation. For templates defined as a single
template, the structure position is always unique, and is sufficient to create the serial structure.
- A serial number must be provided for the topmost entry.
- Each part number in the file must exist as an engineering part.
- No duplicate serial numbers are allowed for a part.
- Operational parameter 1 must be a Time Parameter or Primary
Operational Parameter.
- Operational parameter 2 must be a Cycle Parameter.
- The same operational parameter cannot be used for both Operational Parameter
1 and Operational Parameter 2.
Only one import exists for an asset at a time. Uploading a CSV file for the same asset removes any existing
import and restarts the process.
Prerequisites
The following information must exist in IFS Cloud:
- Parts in the asset import file must exist as engineering parts.
- There must be a valid template structure for the topmost serial (e.g., if a GE90 engine is being uploaded,
there must be a separate template for the GE90 part). The template must be in
the Active status.
- Operational Parameter 1 must be an operational parameter with the
badge Time Parameter enabled or Primary Operational
Parameter for the serial part.
- Operational Parameter 2 must an operational parameter with the badge Cycle
Parameter enabled.
System Effects
After a successful upload:
- If Template Part Revision or Part Revision is not
provided in the asset import file, the Last Revision of the corresponding engineering
part is used.
- The fields in the header of the Import Asset page are populated
with the topmost serial from the uploaded information.
- The overall import status is set to Loaded. The uploaded information is displayed in
the Import Asset/Import Details tab. Line level status is set
to Loaded. The Serial Exists in FAM badge is updated to indicate
whether the serial already exists in FAM.
- Any previous load for the same asset is replaced by the new import.