IFS.ai Copilot for Freight Selection in Purchase Order

IFS.ai Copilot for Freight Selection in Purchase Order helps users identify a suitable freight option, referred to as the Ship-Via method, for a purchase order. It evaluates Supply Chain Matrix records and related information to answer common freight selection questions and can help users change the Ship-Via method on supported purchase orders.
In practice, this means that a user can ask IFS.ai Copilot for freight selection guidance directly from Purchase Order related pages instead of manually reviewing multiple values such as priority, distance, expected additional freight cost, total shipping time, environmental impact, or recent usage patterns that describes further in details below sections.

Who This Feature Is For and Why It Matters

This feature is designed for roles involved in freight selection and purchase order processing, including:

• Purchasing users responsible for reviewing and maintaining purchase orders.
• Supply chain users responsible for selecting suitable Ship-Via methods based on logistics and delivery considerations.
• Operational users responsible for balancing cost, delivery time, environmental impact, and frequently used delivery options when processing purchase orders.

Use this feature when you need to:

• Identify the Ship-Via method with the highest priority in the Supply Chain Matrix.
• Find the shortest-distance Ship-Via method.
• Find the Ship-Via method with the least expected additional freight cost.
• Identify the fastest total shipping time.
• Identify the option with the least environmental impact.
• Review Ship-Via methods frequently used during the last three months for comparable sender and receiver details.
• Change the Ship-Via method on a supported purchase order.

By using this feature, you can:

• Compare freight options using predefined business criteria.
• Reduce manual review effort when evaluating Ship-Via methods.
• Use consistent prompts for common purchase order freight selection scenarios.
• Apply a Ship-Via method change where the purchase order is supported by the feature.

 

Where to Find It

IFS.ai Copilot for Freight Selection in Purchase Order is automatically activated when you open IFS Cloud Copilot on the Purchase Order related pages listed below.

Page	Product area / context	Location on the page
Purchase Order	Purchase order processing	Open IFS .ai Copilot from the page. Predefined page prompts are available on the Purchase Order related pages.
Purchase Orders	Purchase order processing	Open IFS .ai Copilot from the page. Predefined page prompts are available on the Purchase Order related pages.

 

How the Feature Uses Data

When a supported freight selection query is used, IFS.ai Copilot evaluates purchase order and freight-related data according to the selected prompt or user query.
The feature uses:

• Supply Chain Matrix records, including Priority, Distance, Expected Additional Cost, External Transport Lead Time, and, where relevant, Picking Lead Time.
• Order details such as Order Net Weight for environmental impact calculations.
• Emission Factor values for the environmental impact calculation.
• Sender and receiver Id, Type, and Address information for frequently used Ship-Via method analysis during the last three months.
• Site and Warehouse Management information where Picking Lead Time is not available from the Supply Chain Matrix.

The feature does not support:

• Questions related to single occurrence addresses.
• Generating answers when multiple records are selected on the Purchase Orders page.
• Changing the Ship-Via method for purchase orders other than those with Order Code 1.

Supported Inputs and Scenarios

This feature is not a document upload or extraction feature. It is used through IFS.ai Copilot and predefined page prompts on Purchase Order related pages.

• Supported pages: Purchase Order and Purchase Orders.
• Supported interaction type: IFS.ai Copilot queries and predefined page prompts related to freight selection.
• Supported purchase order update scenario: changing the Ship-Via method for purchase orders with Order Code 1.

Understanding the Output

The output depends on the freight selection query. The feature returns a Ship-Via method or freight selection guidance based on the calculation or comparison relevant to the query.

Query / use case	How the result is determined	Key data used
Highest priority	Selects the Ship-Via method associated with the lowest Priority number.	Supply Chain Matrix Priority
Shortest distance	Selects the Ship-Via method associated with the lowest Distance value.	Supply Chain Matrix Distance
Least expected additional freight cost	Selects the Ship-Via method associated with the lowest Expected Additional Cost value.	Supply Chain Matrix Expected Additional Cost
Fastest total shipping time	Uses the lowest total shipping time, calculated from External Transport Lead Time and Picking Lead Time.	Supply Chain Matrix; Site and Warehouse Management information
Least environmental impact	Uses the lowest environmental impact, calculated from Order Net Weight, Distance, and Emission Factor.	Order details; Supply Chain Matrix; Emission Factor
Frequently used in last 3 months	Considers frequently used Ship-Via methods for matching sender and receiver Id, Type, and Address details.	Sender and receiver details; usage history

 Not all user questions may return an answer. For example, the Copilot will not answer questions related to single occurrence addresses, and it will not generate answers when multiple records are selected on the Purchase Orders page.