Record Work

Explanation

Executors assigned to a skill requirement within a task can use this activity to record the work for a skill assignment.

Certifiers and inspectors can log actions taken to certify and inspect the executor's work.

Work can be recorded to register the following:

• Actions taken: At minimum, one corrective action must be recorded within an assignment to complete the assignment.
• Part replacements, part removals, and part installations
• Tools used
• Measurements taken
• Execution, certification and inspection of steps

If requirements were added for parts that need to be removed and installed, tools used, and measurements to be recorded, you must record these details and proceed to sign for them.

Record part removals, installations, and replacements in the Part Replacements section on the task card. You can sign off on the removal, the installation, or both by selecting Replace.

When you add a KIT part to a task, sub-component installation lines with scheduling action INKIT are automatically created. Removal lines are also automatically created for repairable sub-components. The Part Replacement pane on the task card is populated based on these installation and removal lines. When you sign off on the removal of a repairable KIT sub-component, the sub-component is automatically returned to inventory. As you sign off each INKIT installation line on the task card, the Used Quantity and Remaining Quantity values in the Component Details nested table on the MATERIAL tab update dynamically.

For KIT parts, canceling an individual INKIT installation line cancels only that line. Canceling the parent KIT component's installation line (REQ or NOREQ) cancels all corresponding INKIT lines. If you delete the KIT material line, the system also deletes the corresponding REQ and all INKIT installation lines, provided all lines are unsigned. On the task card, you can change only the serial number of the parent KIT component's installation line. When you select a serial number in the Edit Installation/Removal assistant, the serial and batch numbers on the INKIT lines update automatically. You cannot directly edit the part number, serial number, or batch number of INKIT lines. If any INKIT line is signed off, you can no longer edit the parent KIT component's serial number, batch number, or part number.

Depending on the digital signature permissions, you can sign off with or without a digital signature. You can use an assigned YubiKey to sign off on work completed on the aircraft with an immutable digital signature. The digital signature is stored against the task or fault and can be viewed at any time.

If you record work offline on a part requirement, tool, measurement, or step within a task before the work recorded by technicians in online mode is synchronized, you get a failed transaction once you go online. This failed transaction must be resolved before you can proceed with recording your work.

Prerequisites

• The skill requirement must be assigned to you.
• If you are recording tool usage for tools that originate from IFS Cloud, you must be online to do so.
• If you are using a digital signature to sign off on work completed on assignments or tasks, you should be registered with a valid public certificate to use IFS Signature Service in Solution Manager/Signing Service.
• If you are not using a digital signature to sign off, Enable E-Sign must be set to No on the Sign-Off User Permissions page.
• If you are clicking the Remove, Install, or Replace button to carry out the action, all mandatory fields for the requirement should be filled.

System Effects

• The status of the skill assignment changes to Work Started from Assigned.
• Recording actions, part changes, tools, measurements, or step actions changes the task status to In Work.
• Actions added when recording work are added to the task, and fault if a corresponding fault exists, and can be viewed from the Task Details and Fault Details pages.
• Any part changes and tools used that were signed off by you reflect that they were signed off by you and can be viewed from the Task Details and Fault Details page.
• Measurements recorded and signed off can be viewed from the Task Details page.
• The step sign-off notes are added to the Steps tab.
• If the sign-off was handled using a digital signature, you can download a .zip file containing digital signature information from the Attachments/Digital Signatures tab at the bottom of the Task Details and Fault Details pages. Alternatively, if configured, you can view the digital signature files at the external file storage location.
  
  This .zip file contains .json, .xml, and .pdf files. The metadata is stored in the .json and .xml files, while the .pdf file includes the signed document containing the content reviewed by the technician.
  
  The file name of the .zip file follows the GUID.zip format, where GUID stands for globally unique identifier.
  
  The files within the ZIP file are named in the following format:
  - When work is recorded offline: <Tail number>_OFFLINE_<User ID>_<Timestamp>
  - When work is recorded online: <Tail number>_<Record ID>_<User ID>_<Timestamp>
• When a technician signs off a part removal or replacement, and the removed part has a corresponding return line, the part is automatically returned to inventory. The return location and inventory condition come from the removal reason mapping that you configure on the Removal Reason basic data page. The auto-return occurs when the technician selects Record Work and then Finish on the task card.
• When a part is returned to inventory, a part tag is automatically generated. The tag type depends on the removal reason and can be Serviceable, Unserviceable, or Quarantine.
• After signing off on the removal of a mandatory part, if there is no part installation for the same in the task or work package, a warning banner appears, indicating a missing mandatory component.
• After you sign off on the removal of a mandatory part, a warning appears if the task or work package does not include a corresponding installation. The warning indicates that the task removed a mandatory component without a matching installation and prompts you to confirm task completion.
• If the RPT_ACTUAL_HRS_MANDT parameter is set to TRUE on the Basic Data/Maintenance Execution Parameters page, you will be prompted to confirm the actual hours.
• The time reported by each skill assignee can be viewed from the Time Reports tab on the Task Details page.
• A summary of the scheduled and actual hours for each skill and a breakdown by each assignment role can be viewed from the Labor Summary tab on the Task Details page.
• Fields related to labor hours are updated as follows:
  • Actual Start: Indicates the time the technician selected Start for the selected assignment or the time they selected Save on the Record Action assistant if they started recording work without starting the assignment. If the technician completes the assignment by directly selecting Finish, the time they selected Record Action is recorded as the Actual Start.
  • Actual End: Indicates the time the technician selected Finish > Record Action for the assignment. If the technician completes the assignment by directly selecting Finish, the time they selected Record Action is recorded as the Actual End.
  • Actual Hours: Difference between the Actual Start and the Actual End times. If the technician finished the task without starting the assignment or recording work, Actual Hours will be the same as Scheduled Hours.

Procedure

Note: If you are recording work and signing off using a digital signature, follow through with recording the digital signature or cancel the procedure before the final step to avoid canceling at the final step.

1. Go to the assignments list on the Task Details page.
2. Select the assignment.
3. Choose whether to partially record work or complete the assignment:
   1. To partially record work, select Record Work, then proceed to step 4.
   2. To record an action and complete the assignment, select Finish, then proceed to step 7.
4. As work is performed, record details of actions taken and requirements specified on a work task such as part replacements, part removals, part installations, tool use and measurements by selecting the appropriate buttons in each section.
   1. For a part removal, part installation, or part replacement, enter the quantity of parts as specified or less than the quantity on the part requirement added to the task or fault previously. You cannot record more than the quantity specified on the part requirement.
   2. If the part added as a part requirement has alternate parts, if required, select the alternate part on recording the part removal and part installation.
   3. For KIT parts, sub-component installation lines with scheduling action INKIT are listed in the Part Installations section. You cannot modify these lines; sign off on each one individually.
   4. For KIT sub-component removals, the batch number is optional for batch parts.
5. Execute, certify or inspect steps.
6. Select Record Action, provide the Action Taken and, and select Save.
   1. If the assignment was not started using the Start button, the time you select Save is recorded as the assignment's start time.
   2. If you are finishing the assignment, if configured, you will be prompted to save actual hours.
7. Do one of the following to capture work recording or assignment completion.
   1.  If you are signing off with a digital signature: Select Sign and proceed with the digital signing process.
   2. If you are not signing off with a digital signature: Select Finish.

Repeat steps 1 to 8 to record more work.