Enter Report Access Settings in BR Archive¶
This activity is used to specify users who should have access to a selected report in the Business Reporter Export Archive. The owner of a report (i.e. the user who saved the report in the Business Reporter export archive) will have access to it by default. The Business Reporter super users (i.e. users with the User role that will be granted access to all Fact and Dimension views in each module parameter defined in the Business Reporting & Analysis - System Parameters page in IFS Cloud Web) have access to all reports in the Business Reporter export archive.
To enter report access settings:
- Go to the Design Mode and click
Manage Export Archive to open the Manage Archive dialog box.
Note
After exporting the Excel report without attaching the Business Reporter functionality, you will be asked whether you want to manage the archive. You can open the archive dialog by clicking Yes when the question appears.
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Select a report in the Report Selection tab, then click the Report Access tab.
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Add the required users to the Users field and user groups to the User Groups field using the List of Values and save the information.
Prerequisites¶
To perform this activity:
- The report for which you want to enter report access settings must be saved in the Business Reporter export archive.
- The user who modifies the report access user list must already have access to the report.
- Users to be given access to the report must have been entered in the IFS database with Business Reporter report user role access.
System Effects¶
As a result of this activity, the selected users will have access to the report and they will be able to do the following:
- Modify the expire date and notes of the report.
- Open, download or remove the report from the Business Reporter export archive.
- Export external data to the report.