Authorize Aviation Task Expense/External Transactions

Explanation

Use this activity to authorize manually reported expense and external cost transactions against aviation tasks. These transactions appear on Aviation Maintenance > Finance Transactions > Aviation Task Transactions with transaction type Expense or External. The Task Transaction ID is also shown on the related cost line on Hangar Maintenance Work Package Commercials or Line Maintenance Work Package Commercials.

When an expense or external cost is reported, the transaction status is Reported. After you review the General and Accounting tabs and the accounting lines are valid, authorize the transaction so it can be transferred to IFS/Accounting Rules.

See About Aviation Task Transactions and Transfer Aviation Task Transactions.

Prerequisites

• An expense or external cost must have been reported on the aviation task.
• The transaction must be in Reported status.

Procedure

1. Open the transaction on the Aviation Task Transaction detail page, on the Aviation Task Transactions list, or from a cost line on work package commercials.
2. Review the General and Accounting tabs.
3. Click Authorize.
4. The transaction status changes to Authorized. Authorized By and Authorized Date are populated.

If a transaction is authorized but not yet transferred, click Revoke Authorization to return it to Reported for review.

System Effects

• Expense and external transactions are updated to status Authorized.
• Authorized expense transactions can be transferred using Transfer Aviation Task Expense Transactions.
• Authorized external transactions can be transferred using Transfer Aviation Task External Transactions. See Transfer Aviation Task Transactions.

Pages

Aviation Task Transaction
Aviation Task Transactions

Activity Diagrams

Authorize Aviation Task Transactions