Transfer Aviation Task Transactions

Explanation

After aviation task transactions are authorized, finance controllers transfer them to IFS/Accounting Rules using transfer assistants. Each assistant handles a specific cost type. When transfer succeeds, vouchers are created and voucher IDs appear on the transaction accounting lines.

Only transactions in Authorized or Reposted status that have not yet been transferred for the selected period are processed.

Transfer Process Overview

Finance controller authorizes transactions.
If invalid accounting lines exist, correct the setup and use Rerun Erroneous Aviation Task Postings or Check and Update Accounting. See Rerun Erroneous Aviation Task Postings and Check and Update Accounting of Transaction.
Run the transfer assistant for the relevant cost type and date range.
Vouchers are created; transaction status becomes Transferred.
If pre-posting or posting setup changed since the last transfer, the system may repost the transaction. Reposted transactions must be transferred again. See Reposting Aviation Task Transactions.

Transfer Assistants by Cost Type

Each assistant requires Company, Site, User Group, and Voucher Type, and a date range. Run with Start now for an immediate run or Schedule for a recurring transfer.

Assistant	Cost type	Notes
Transfer Aviation Task Time Transactions	Personnel time	Also used to transfer reposted personnel time transactions
Transfer Aviation Task Tool/Equipment Transactions	Tools and equipment	Also used to transfer reposted tool transactions
Transfer Aviation Task Expense Transactions	Expenses	Also used to transfer reposted expense transactions
Transfer Aviation Task External Transactions	External costs	Also used to transfer reposted external transactions
Transfer Aviation Task Reposting Transactions	Reposted material and purchase	Use when transaction status is Reposted. See Transfer Reposting Aviation Task Transactions

Material Costs

Material costs from inventory issues and purchases are not transferred using aviation-specific assistants. After authorization, transfer the underlying inventory or purchase transaction using the standard finance assistants:

Transfer Inventory Transactions - for material issued from inventory. See Transfer Inventory Transactions.
Transfer Purchase Transactions - for material purchase costs. See Transfer Purchase Transactions.

When reposting changes material or purchase postings, use Transfer Aviation Task Reposting Transactions. See Transfer Reposting Aviation Task Transactions.

Date Selection and Vouchers

On the Date Selection step, choose how vouchers are created:

One Voucher per Date - one voucher is created per To Date for all transactions in the selected period.
One Voucher for all Dates - all transactions with dates within From Date and To Date are grouped into a single voucher with the specified Voucher Date. To Date is used as the default Voucher Date; you can select a later date.

When you Schedule a transfer with One Voucher for all Dates, Voucher Date defaults to the system date and is read-only. Use Voucher Date Offset to obtain a Voucher Date later than the system date.

Running a Transfer Assistant

Navigate to Aviation Maintenance > Finance Transactions, then open the transfer assistant for the cost type.
Enter Company, Site, User Group, and Voucher Type.
On Date Selection, enter From Date and To Date, and select One Voucher per Date or One Voucher for all Dates. When required, enter Voucher Date.
Choose Start now or Schedule.
When transfer completes, review voucher IDs on the Aviation Task Transaction accounting lines.

Scheduling Transfers

Use Start now for a specific hangar visit or work package period. Use Schedule for regular monthly or periodic transfer runs.

General Ledger

After vouchers are created, update the general ledger using the standard IFS Cloud voucher and general ledger update process. No maintenance-execution-specific steps apply.

System Effects

Vouchers are created in IFS/Accounting Rules and voucher IDs are updated on the transaction accounting lines.
Transferred transactions are updated to status Transferred.
When pre-posting or posting setup changes after transfer, transactions can be reposted and must be transferred again. See Reposting Aviation Task Transactions.
Vouchers are included in the standard general ledger update process.