Record an ad hoc count

You can record an ad hoc count to ensure accurate inventory records for parts on an as needed basis.

You can use a mobile device to rapidly scan the barcode for inventory stored in bins that are sub-locations of serviceable and unserviceable stores. When you are finished counting, you can review the quantities for each part number on the Ad Hoc Count tab, and then submit the count.

If you find an unexpected part in a bin while counting inventory, you can manually record it as an unexpected part.

Important: You must click Submit to add the part number and save the count for the unexpected part. If you do not click Submit, the information that you enter will be lost.
  1. On your to-do list, click Inventory Count.
  2. On the Ad Hoc Count tab, scan or manually enter a location code in the search field.
  3. Click to search.
  4. Optional: If you want to filter the list of inventory to count, click , select the applicable filters, and then click OK. You can apply the following filters:
    • Include Bins: Shows bins that have inventory counted in the past 24 hours.
    • Part Use: Shows inventory based on the part use.
  5. To enter a count, do one of the following for each part number:
    • Scan the inventory barcode.
    • Manually enter the count by typing a number in the field or use the - and + buttons.
    Tip: If you want to defer the count for a bin location, click x on the right of the bin location code to remove it from the list. The bin location will re-appear when you refresh the page or return to the tab.
  6. Click Submit Count.
If there is a discrepancy between the physical count results and the records in the system or if you add an unexpected part and submit the count, a discrepancy is listed on the Cycle Count Discrepancies tab for action.