Financial coverage in Maintenix

Maintenix records financial transactions against accounts when you purchase parts, repair parts, or perform any other materials-related activities. Maintenix can send this information to an external financial system, or you can use this information to generate reports within Maintenix.

Maintenix financial information is limited to materials-related activities occurring within the software. Maintenix does not provide the following types of financial records:

• Labor costs: Maintenix records the hours against each maintenance task, and allows you to specify an hourly rate for each skill. Maintenix does not record these labor expenses into the Maintenix financial transaction log, which means that these labor expenses are not automatically supplied to your financial system. Labor expenses must be extracted and analyzed using a custom report.
• Overhead costs: Maintenix does not track overhead costs, also known as indirect costs. This includes costs such as hangar facility heating, airport operation taxes, and technician training. To provide traceability for these items in Maintenix, you must use miscellaneous purchase orders. However, miscellaneous purchase orders are not treated as assets in Maintenix, but are simply charged to an expense account.
• Fixed asset depreciation: Maintenix does not record the depreciation of fixed assets, also known as rotables. Maintenix does not calculate the current value of a fixed asset. This means that when a financial transaction involving a fixed asset occurs, Maintenix cannot determine the credit or debit amount for that transaction. We recommend that you record all fixed assets in your financial system's fixed asset register.
• Repair expense accrual and capitalization: Maintenix does not accrue expense lines on repair, exchange, or borrow orders, or provide any means to capitalize these types of charges.
• Financial information for externally-owned inventory: The ownership of a part has a significant financial impact. You can have many items in your inventory that you do not own, including consignment parts, borrowed parts, vendor-owned parts, or customer-owned parts. Maintenix does not treat externally-owned items as assets, so they do not affect the balance of any of your asset accounts. This means that you can receive, issue, or scrap any item that is owned by someone else, and no financial transaction is recorded in Maintenix.