Vendor approval status

As you track and review the performance of a vendor, you can log it as one of the following vendor approval statuses:

• Unapproved: The vendor's performance is unacceptable. Purchase orders cannot be issued for unapproved vendors.
• Approved: The vendor's performance is deemed acceptable. Approved vendors are available as suppliers.
• Approved With Warning: The vendor's performance is dubious. The vendor is an acceptable supplier, but restrictions or limitations exist.

Vendor approval is recorded for each organization. If you have several organizations that deal with the same vendor, that vendor can have a different status with each organization: one organization may approve the vendor because it is satisfied with the vendor's service, while another organization may be less satisfied, and grant the vendor approved with Warning status.

You set vendor approval status for each type of order you place with a vendor, and for each type of service that the vendor provides (inspection, modification, or overhaul). Therefore, it is possible to approve a vendor for inspection work, but not for overhaul work, or to approve a vendor for purchases, but not for borrow orders.

For each status value, you set an expiry date. After the expiry date, the vendor is no longer approved, and Maintenix users can no longer place orders of the types that have expired with that vendor.