Inventory associations

It is possible for an active inventory record and an archived inventory record to refer to the same physical inventory item. Maintenix allows you to link these duplicate inventory records to form inventory associations.

Maintenix supports the scenario of duplicate inventories in two ways. First, items being unarchived, either through the inventory receipt process, or the inventory creation process. This scenario will have a more comprehensive process to identify old inventory records to unarchive.

Second, there are cases where the user finds multiple inventory records (one ACTV, the others archived) that refer to the same physical inventory item. In this scenario, the user may choose to associate the inventory records. The association among these records indicates that the records belong to a single inventory item and also make available the history of the inventory item, allowing a more accurate task compliance.

The Also Known As button is available on the Inventory Details page of inventory records, and is used to manually create an association. This button is visible for all inventory records other than records for scrapped, locked, or archived inventory items.

For a given inventory record, all the inventory records associated with it are listed under the Also Known As table on the Inventory Details page of the record. An inventory record can belong to no more than one association at a time.