Receive inventory shipments

When inventory has arrived at a receiving location via an inbound shipment, you must receive the shipment to record details such as the quantity, condition and contents of the shipment.

1. Go to the Inbound Shipments tab.
2. Select the required shipment, and click Receive Shipment.
3. On the Receive Shipment page, Shipment Lines tab, provide the required information. Note the following:
   • OEM Part No: Select the part that you received. For kit part numbers, you must also specify the part number for each individual item in the kit.
     Note: If the part number is not in the drop-down list, it does not exist in the system, or is not a valid alternate. Put the part aside, and do not record it as received in the system. Your material controller or engineering department is responsible for recording the part as a valid alternate part number before it can be received.
   • Serial No: Enter the serial number of the received part. If the manufacturer did not provide a serial number, click Generate Serial Number . For kit part numbers, you must also specify the serial number for each individual item in the kit.
     Note: If the inventory being received is for a batch part, the batch number will be auto-generated.
   • Qty: Enter the received quantity of inventory. A valid quantity for serial parts is 0 (zero), if the particular serialized inventory was not received, or 1 (one) if it was. For inventory belonging to batch parts, the quantity received can be 0 (zero) if none of the particular batch inventory was received, or any other positive quantity, as received.
     Note: If the received quantity of batch inventory for an order line in a shipment is greater than the ordered quantity, the excess inventory will be automatically routed to quarantine. On receipt of the excess batch inventory, the shipment line will appear as though the entire received quantity will be routed to quarantine, but only the extra quantity is quarantined.
   • Receive Condition: Select the condition of the inventory on receipt.
   • Manufactured Date: Maintenix enforces entry of this date when you receive inventory that has a requirement definition with a schedule-from-manufacture-date rule. Otherwise the date is not mandatory.
4. Click OK.
   Note: The Received Date on the Inventory Details page is only updated when inventory is first received into Maintenix. If inventory is sent out and re-received, the Received Date of each subsequent shipment receipt is displayed on the Inventory Details page, Order Information area.