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View Power BI Reports in IFS Cloud Web Client

  • Publish / Unpublish Reports to IFS Cloud Web
  • View Published Reports in IFS Cloud Web

Publish / Unpublish Reports to IFS Cloud Web

After adding the URLs to the Manage Reports Overview window these reports need to be published to be made visible.

Navigate to Manage Reports Overview window and in the Power BI Information section the added URLs can be seen, in this a column named “State” determines the state of the report, there are two possible states for a report

  • Drafted - The initial state of a report when a new record is added, reports in this state are not visible for the users.
  • Published - Users are able to view reports which are in Published state inside IFS Cloud Web

In order to publish a report, select a report(s) in drafted state and chose the command button “Publish Report”, once this is done the report state would be changed from Drafted to Published. publish_rep

Similarly, users are given the option to Unpublish reports as well, simply select a report(s) in Published state and chose the command button “Unpublish Report”, once this is done the report state would be changed from Published to Drafted.

unpublish_rep

View Published Reports in IFS Cloud Web

Users can now view the reports which were added in Manage Reports window from the Power BI Reports window.

Navigate to “Power BI Integration -> Power BI Reports” in IFS Cloud Web and note that in the navigator all the published reports are visible with the Report ID.

Select any Report from the Navigator and this report would be loaded inside IFS Cloud Web as shown below

view_pbi_rep

Things to Consider when viewing Power BI Reports

  • When the report is published from Power BI Cloud if the user is not logged into Power BI then a message will be shown to sign in to Power BI to view the report, Click on Sign-In and then the user will be navigated to the Power BI website in a new browser window to enter the credentials to sign in to Power BI. After signing in, user can navigate back to the IFS Cloud Web Tab and refresh the page to view the report.
    pbi_sign_in
  • Users need to be granted permission to view the report from Power BI Cloud or Report Server end, if not users will not be able to view the report in this window.